A major result of the events of 9/11 has been a renewed emphasis on security requirements and procedures. Many organizations have been striving to improve their employee access security even though visitor management has become more problematic, especially in multi-tenant buildings.
The state of visitor management today is often chaotic, low-tech and insecure. Paper-based logbooks remain the norm. The security staff doesn’t always know whether a visitor should be granted access to the building. In high traffic buildings, this can result in enormous inefficiencies and disgruntled visitors. At the same time this leaves organizations open to the threat of subversive elements posing as visitors.
Key Benefits
- Invalid and potentially dangerous situations of the visitors straying, are immediately tracked and minimized.
- Visitors are saved the slightly strenuous activity of physically filling the logbooks / gate passes. This helps in improving the feel-good factor of the visitors for the organization.
- The tedious work of transferring the data in the logbooks (which is many times illegible) to a cyber form is saved.
- The “Visitor Search Engine (VSE)” module helps in immediately tracing records for any future reference.
- All visitor transactions and movements are recorded and stored. Any additions or modifications to visitor records are also recorded.
- An audit trail for various visitors is immediately available for study.
- Similarly an audit trail for various employees is also available. For e.g. a particular employee repeatedly taking meeting time extensions.
- Recurring expenses spent on stationary are saved.
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